Nagoya Gakuin University
Symposium on Second Language Writing 2007 in Japan

Information for Presenters

Presentation Schedule

  • Before you arrive at the Symposium, check the online program to make sure that you have the correct time and room information.
  • Each concurrent session is one hour, and includes two 30-minute presentations. Plan on presenting for 20 minutes, leaving 10 minutes for questions and discussion.
  • Arrive a few minutes before the session and introduce yourself to the session chair.

AV Equipment

All rooms are equipped with the following:

  • LCD projector
  • Overhead camera (OHC)
  • VHS video player
  • DVD player (Region 2)

If you are planning to use PowerPoint, please bring your own laptop. If you are a Mac user, please bring the adopter for RGB connection (VGA).

There is no overhead projector (OHP); instead, there will be an overhead camera (OHC). Instead of transparencies, you can print your materials on regular paper, which can be projected onto the screen.

Wireless or wired LAN is not available for presentations. If you plan to show websites and other online resources, please download them onto your laptop and test their functionality before coming to your presentation. In most cases, it is more effective to use a series of screenshots to show what the presenter wishes to show rather than to access the resource in real time, which may not be accessible at the time of the presentation for various reasons.

Handouts

Please use your discretion in deciding on the number of handouts to bring. To help you make the decision, here is the list of rooms and their capacities:

Room Number

Capacity

101
280
102
280
103
280
201
280
202
280
203
280
301
150
302
150
303
150
304
150
401
150
402
150

Presentation Tips

Each presentation (unless otherwise noted) will be 20 minutes, followed by a 10-minute period for questions and discussion. As you plan your presentation, keep in mind that 20 minutes is just enough time to present two or three major points with one or two examples each. If you are planning to report on a large project, such as your dissertation research, consider focusing on one or two most important or interesting parts of the study.

If you plan to prepare a script, keep it under 8 double-spaced pages (in 12-point Times New Roman). Scripts should be written to be read aloud with explicit transitions and relatively short sentences. Unless you have excellent eyesight and can read small prints in the dark, use a larger font than usual. However, presentations are often more effective if the presenter speaks from an outline or notes rather than reading the script.

If you feel you have more details than you can present in 20 minutes, consider providing some of the details on a handout. Details of the method, intricate tables and figures, and long quotes are often more effectively presented as handouts rather than on the screen.

If you plan to use Power Point or overhead camera (OHC), use 18-point Times New Roman (or larger). A good test is to print out the slides and put them on the floor. If you can't read the slides easily while standing, it needs to be revised for readability. Light-colored fonts on dark background tend to be easier to read on the screen than black text on white background.

Unless you are an experienced presenter who has developed a good sense of time, practice and time your presentation beforehand. During an oral presentation, time goes much faster than most presenters realize.

Always have a backup plan for your presentation. For example, if Power Point does not work for some reason, have a print version of the slides or handouts you can speak from.